Administrative Assistant

Teach One to Lead One® (T1L1) is a nonprofit organization dedicated to building people connections that will enable the mentoring of youth to lead them to succeed in life. We empower our participants through education, leadership training, and community service initiatives. Join us in making a lasting impact in communities across the nation.

Position Description:

1. Provides administrative support that allows the CEO to focus on high-level leadership and strategic priorities.
2. Supports the CEO in managing communications with staff, board members, partners, and donors to strengthen fundraising and investor relations.
3. Coordinates communication with internal and external stakeholders, maintaining professionalism and alignment with T1L1’s culture of excellence and celebration.
4. Assists in planning, organizing, and executing fundraising initiatives, events, and investor relations activities.
5. Maintains organized records, correspondence, and scheduling to keep the CEO’s priorities aligned with fundraising goals and organizational objectives.

Position Responsibilities

1. Administrative Support
   • Provides administrative support to the CEO.
   • Coordinates domestic and international travel arrangements for the CEO and other executives.
   • Serves as the primary point of contact between the CEO and internal staff.
   • Organizes and prioritizes information, correspondence, and contacts for the CEO’s review and follow-up.
   • Manages time-sensitive and highly confidential information with discretion and professionalism.
   • Prepares correspondence, reports, and presentations on behalf of the CEO.
   • Manages the creation of investor communications, including letters, memos, charts, and tables, on a regular schedule.
   • Manages the CEO’s calendar, coordinating meetings, appointments, and scheduling priorities.
   • Recruits and supervises volunteers to enhance the efficiency and impact of this role.
   • Processes expense reports for the CEO.
   • Completes additional projects and assignments as directed by the CEO.
2. Investor Acquisition & Nurturing Coordination
   • Serves as a liaison between the CEO and external contacts/supporters to assist in recruiting and nurturing.
   • Monitors and records all investor communications in the investor management database (Keap) in a timely and accurate manner.
   • Handles financial transactions and investment documentation received by the CEO promptly and with confidentiality.
   • Communicates with investors to coordinate logistics and provide updates related to company activities and initiatives.
   • Completes additional projects and assignments as directed by the CEO.
3. Board of Directors Logistics
   • Coordinates logistics for weekly, quarterly, and off-site meetings.
   • Prepares and distributes meeting materials for the Board of Directors, Executive Team, and staff.
   • Assists the CEO in managing the process of recruiting and onboarding potential board members.
   • Completes additional special projects and assignments as directed by the CEO.
4. Event Planning & Logistics
   • Works independently in a fast-paced environment to coordinate all aspects of company-sponsored conferences, retreats, and fundraisers led by the CEO.
   • Serves as project manager for conferences, retreats, and fundraising events initiated or directed by the CEO.
   • Oversees logistics for events, including venue selection, catering arrangements, and vendor coordination.
   • Completes additional projects and assignments as directed by the CEO.

Position Qualifications and Requirements:

1. Bachelor’s degree or equivalent combination of education and experience.
2. Demonstrated administrative support experience, preferably in a nonprofit or executive-level setting.
3. Exceptional verbal and written communication skills, with the ability to handle sensitive and confidential information with discretion.
4. Strong interpersonal skills with demonstrated poise, tact, and professionalism in all interactions.
5. Highly organized, detail-oriented, and skilled at managing multiple priorities in a deadline-driven environment.
6. Proactive self-starter who anticipates the needs of the CEO and provides timely, accurate information.
7. Proficient in Google Workspace and Microsoft Office Suite; skilled in Canva and other digital tools for creating visual reports and presentations.
8. Capable of translating data into clear, visually engaging reports and materials.
9. Strong follow-through, time management, and prioritization skills.

Working Conditions and Expectations:

1. Office environment.
2. Minimal out-of-town travel
3. Some after-hours support required
4. Wide degree of creativity and latitude expected

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• Are you willing to undergo a background check, in accordance with local law/regulations?
• Are you will to take a drug test, in accordance with local law/regulations?
• Are you a Christ follower?
• Are you able and willing to travel for occasional meetings or events?
• Are you willing to accept the salary offered?
• Do you have a Bachelor’s degree or equivalent work experience?

Education:

• Bachelor’s (Required)

Experience:

• Executive administrative support: 2 years (Preferred)

License/Certification:

• Driver’s License (Required)

Ability to Commute:

• Kennesaw, GA 30144 (Required)

Work Location:

• In person